At yesterday’s College of Education Knowledge Share we spent some time discussing the differences between the free Adobe Reader and Adobe Acrobat Pro. Both are currently on version X (10). Adobe Reader has only a few options for working with PDF files, the main one being the ability to open and read PDF files (that’s why it is free). If you are creating a document in Adobe Acrobat, you can Save As > Reader Extended PDF to enable more features to those reading the document with Adobe Reader.
PDF (Portable Document Format) is a great file format for posting items online and sending through email because they are smaller file sizes, retain formatting and fonts, cross platform, and have lots of great accessibility features. One of the accessibility features that might be useful for people with low vision is the Read Out Loud option (View menu). You may have to recognize text (Tools in Acrobat) to change a scanned document from a “picture” to text that can be read out loud.
We discussed the Typewriter tool (a handy tool to type text on a PDF) which is now located in Acrobat X under Tools > Content > Add or Edit Text Box. Many of us are already using digital signatures in the office. You can use the Place Signature option under Sign & Certify to sign a document even when there isn’t a signature field set up.
Some people are taking advantage of the ability to “document” or archive emails or other files using Acrobat. If you don’t have the Adobe PDF menu in your Microsoft programs (like Outlook) go to File > Options > Add-ins > Manage COM Add-ins > Go > check Acrobat PDFMaker Office COM Addin > OK.
You can learn more about Adobe Acrobat X on Adobe TV: http://tv.adobe.com/show/acrobat-x-tips-tricks/